AI4RA Tip of the Week #21

How Artificial Intelligence can be used across professional RA organizations 
Research administrators often lean on a few core professional organizations such as NCURA, SRAI, and NORDP, to educate themselves, network with other RAs, and share their stories. Many of these organizations often provide opportunities for RAs to author materials or promote themselves through published journal articles, magazine articles, and presentations. This week’s tip provides you with their AI policies all in one place to ensure you can remain compliant while you leverage the amazing opportunities they provide. 

National Council of University Research Administrators (NCURA) 
https://www.ncura.edu/AboutUs/Policies.aspx  

Use of Artificial Intelligence (AI) Tools 
“NCURA prioritizes original professional insight and experience-driven perspectives from the research administration community. Authors and presenters may use artificial intelligence (“AI”) tools for activities such as brainstorming, organizing, and editing however, authors and presenters remain fully responsible for the accuracy, originality, sourcing, and integrity of all content. AI-generated material should support, not replace, the author’s expertise, analysis, judgment, and authentic voice.” 

Recording and Copying of Presentations is Strictly Prohibited 
“Audio/video recording, capturing, photographing, broadcasting or using AI tools to duplicate, transcribe, or otherwise reproduce an NCURA program in any form is strictly prohibited. In addition, the unauthorized copying, sharing or distribution of NCURA copyrighted electronic materials is also prohibited.” 

Society of Research Administrators International (SRAI) 
Purpose of the Statement of Expectations for Professional Conduct of Members – General Expectations 
https://www.srai.org/about/who-we-are/sepcm 
“Respect the privacy of fellow participants in all SRAI activities. To promote open dialogue and collaborative engagement, while maintaining individual privacy, the use of Artificial Intelligence software “bots” to attend or record SRAI-sponsored events—whether public or private—is strictly prohibited without prior approval from SRAI Headquarters for ADA accommodations. This includes, but is not limited to, webinars, Coffee Talks, virtual conferences, and committee meetings. Society staff reserve the right to remove AI bots from any SRAI meeting or event.” 

Journal of Research Administration – Author Guidelines 
https://www.srai.org/access-resources-publications/journal/become-a-journal-author 
“The Journal of Research Administration recognizes that artificial intelligence (AI) tools are increasingly used in scholarly work. The below guidelines are intended to promote transparency, maintain research integrity, and preserve the human-centered nature of scholarly authorship and peer review. Authors may use AI tools during manuscript preparation, provided such use is fully disclosed in the acknowledgements at the time of submission. AI tools must not be listed as authors and may not replace human intellectual contribution to study design, interpretation, or scholarly argument.” 

Privacy Statement – Data Usage 
https://www.srai.org/privacy 
“In addition to the specific purposes for which SRAI may process your personal data set forth herein, it may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which SRAI is subject, or in order to protect your vital interests or the vital interests of another natural person. SRAI may employ artificial intelligence (AI) to process data it collects and will implement appropriate safeguards, including human review rights where required by law.” 

“Third parties wishing to use SRAI data must seek approval from the Executive Office and potentially a secondary review by the Data Integrity Committee, which reviews all requests and ensures that data is used for legitimate purposes. Requesters must disclose if artificial intelligence (AI) will be used to analyze data.” 

National Organization of Research Development Professionals (NORDP) 
https://nordp.org/page/bylaws
No mention of “AI” or “Artificial Intelligence” across any of their bylaws, policies, or procedures. Be sure to watch for future updates to ensure you remain compliant with NORDP policies. 

A Note on Published AI Work: Be Transparent and Cite Your Sources 
Beyond the specific policies above, there is a broader professional norm emerging across research administration: if AI helped you produce something, say so. 

This matters for two reasons. First, your readers and peers deserve to know how a piece of work was produced, especially when they might rely on it for guidance, decisions, or their own published work. Second, transparency about AI use is itself a form of scholarly integrity. Concealing AI involvement in a published article, presentation, or report is increasingly treated the same way as concealing any other methodological detail. In practice, this means you should disclose AI use in your acknowledgements or methods note and cite AI-generated content like any other source (tool, date, and prompt where relevant). 

The Journal of Research Administration provides the following as an example of what a proper AI disclosure looks like in practice: 

“Disclosure of Delegation to Generative AI. The authors declare the use of generative AI in the research and writing process. According to the GAIDeT taxonomy (2025), the following tasks were delegated to GAI tools under full human supervision:  

• Proofreading and editing  
• Summarizing text 
• Formulation of conclusions  
• Reformatting  

The GAI tool used was: ChatGPT 4.5. Responsibility for the final manuscript lies entirely with the authors. GAI tools are not listed as authors and do not bear responsibility for the final outcomes. Declaration submitted by: Author” 

Notice what the disclosure specifies: the specific tasks delegated to AI, the level of human supervision maintained, and the exact tool used. This is the level of detail that makes a disclosure meaningful rather than perfunctory. When in doubt, disclose more than less. Transparency builds trust, and trust is a foundational component of research administration work. 

How can I learn more about this topic?   
AI4RA Office Hours – Occurs every fourth Tuesday at 11 AM PST and includes live Q&A and demos (https://ai4ra.uidaho.edu/#events).  

Share your questions or success stories 
Post them to the AI4RA community forum (https://groups.ai4ra.uidaho.edu/g/main/topics). Your tips help the whole research‑admin community thrive. 

These resources were last verified on September 15th, 2026. If you have additional resources, if these ones stop working, or if you would like to provide additional links, reply to this thread and let us know here!