NCURA Travel Stipend – Artificial Intelligence for Research Administration

NCURA Region VI/VII Regional Meeting Participant Support Travel Stipend

Key Travel Support Information

Submissions for this travel support, to attend NCURA VI/VII Regional Meeting 2025 in Costa Mesa, CA, of up to $2500, will be reviewed if received between September 8 and midnight September 21st. The selection committee will review the week of September 22nd with a goal of notifying selected applicants by end of day September 26. This timeline will allow selected applicants to secure the early bird registration rate and get the conference hotel block rate – we request that once notified you take advantage of these rates immediately.

Note that National Science Foundation and entity (University of Idaho and Southern Utah University) travel policies apply. To comply with these requirements, the hotel rate should be the conference hotel room block rate or a comparable rate with an acceptable reason for not booking with the conference hotel. GSA per diem rate will be reimbursed. Ground transportation and flight cost policies also apply. Please keep these policies in mind when booking. See below for process and additional details.

Applicant Name*

Institution*

What kind of institution do you belong to?*

List other institution type.

Email*

Position Title*

NCURA Region*

Are you a NCURA member?*

Yes

Have you attended an NCURA National, Regional, or FRA/PRA meetings previously?*

Yes

If yes, how many in the last 5 years?

Describe the challenges your institution faces in research administration and how you think AI could provide solutions.*

Describe how attending the Regional Meeting would directly benefit you in your professional responsibilities and professional development goals (both near-term, over the coming year, and long-term over the course of your career).*

Describe how attending the Regional Meeting would benefit your institution’s research administration office and beyond, including any dissemination strategies you will use to share information learned at this meeting with colleagues and peers at your institution, as well as in cross-institutional avenues.*

Describe what unique perspectives, contributions, or experience you could bring to the table to benefit the AI for Research Administration (AI4RA) GRANTED project through your participation in the sessions we host.*

Describe how receiving a travel stipend would shape your participation in the Regional Meeting, especially in the context of any other funding you may have pursued or received.*

Please include a letter of support with your application. The letter should endorse your participation in the Regional Meeting, outline the anticipated benefits of your involvement, explicitly indicate that you are approved to attend if awarded a Participant Support Travel Stipend, and confirm the institution’s commitment to cover any costs beyond those provided by this stipend. The letter of support must be signed by your direct supervisor or an appropriate signer in your leadership hierarchy.*

Process:

Attendance at the AI4RA workshop on November 2nd is required to receive this travel support. The extra cost can be included in the reimbursement request and would cover per diem for that date and a hotel night for early arrival to attend the Sunday workshop. Receipts must be provided for all expenses except per diem, which will be calculated based on the GSA for the meeting location and arrival and departure times.

The stipend will cover standard travel costs for this meeting, including GSA rate per diem, hotel stay, ground transportation to and from the airport (if relevant), airfare (see note about travel policies), and other standard travel fees allowable under NSF and university travel policies.

Additional requirements include (Check each box to acknowledge these will be required from you): *

Submission of a reimbursement request form

Completion of the post-conference survey for AI4RA

Joining a community of practice

We strongly encourage attendance at other AI-related sessions during the NCURA Region VI/VII meeting. A list of suggested sessions will be provided once the agenda is finalized.